Learning to insert Video into PowerPoint helps to develop better PowerPoint-presented outputs. By inserting video in PowerPoint from the computer or by embed video in PowerPoint online, videos reduce complex ideas and also present the entire presentation interactively to the audience.
Business conferences, pitches to clients, and training sessions with PowerPoint presentations are the standard. But let’s face it — slides filled with lots of words aren’t always exciting. With today’s audiences, you need interactive, engaging content that will hold their attention. That’s where videos come in. Discover how to integrate video with PowerPoint, and you’ll revolutionize your presentation, completing it with an element that’s dynamic, memorable, and impactful.
By insert video into PowerPoint, you can condense abstract ideas, demonstrate real-world situations, and evoke emotions that plain slides simply cannot. Whatever you present with the help of a case study, product demo, testimonial, or motivational story, videos instantly add credibility and context to the argument.
In this guide, we'll walk you through, step by step, how to add videos to PowerPoint presentations with no technical expertise. By the end, you'll know how to give your slides an edge and present with truly amazing slides.
Step-by-Step Guide: How to Insert Video into PowerPoint
Follow these simple steps to insert video in PowerPoint 2019, 2016, 2013, and Microsoft 365:
Step 1: Open Your Presentation
Open the PowerPoint presentation and go to the slide where the video will be shown.
Step 2: Go to the Insert Tab
Go to the "Insert" tab on the top menu.
Step 3: Access the Video Options
In the Insert tab, look on the right at the “Media” group. Press the “Video” drop-down arrow. You will have two main options:Choosing these options will largely depend on whether you are required to add a saved video file or an online video link.
Video on My PC (or “Video from File” in PowerPoint 2013)
Online Video
Step 4: Insert a Video from Your Computer. If you select “Video on my PC”:
A file explorer window will appear.
Go to your PC to locate the video file you want to add.
Select the video and choose Insert.
Your video will now play directly on your slide.
Tip: Adding videos in PowerPoint on the computer ensures smooth playback even when presenting offline.
Step 5: If you choose "Online Video"
You can search for a YouTube video or insert a video with its embed code in the "Insert Video" dialog box.
To search for a YouTube video, type the keywords in the search line, press Enter, select the correct video, and press the "Insert" button.
If you're inputting a video embed code, type the code in the "From a Video Embed Code" box and click the "Insert" button.
If you choose "Online Video":
In the "Insert Video" dialog box, you can search for a video on YouTube or insert a video using its embed code.
If searching for a video on YouTube, type your keywords in the search bar, press Enter, select the desired video, and click "Insert."
If using a video embed code, paste the code into the "From a Video Embed Code" field and click "Insert."
For PowerPoint 2010:
Open the PowerPoint file and navigate to the slide on which you would like to insert the video.
Go to the "Insert" tab on the top menu.
Go to the "Media" group and choose the "Video" dropdown arrow.
Choose either "Video from File" or "Video from Website.
If you choose "Video from File":
Browse for the video file on your computer that you wish to add.
Select the video file and choose "Insert" to place the file on the slide.
If you choose "Video from Website":
You will need the video's embed code. Access the original site where the video is hosted (e.g., YouTube), select the "Share" or "Embed" option, then paste the provided embed code.
In PowerPoint, put the embed code in the "Insert Video from Website" dialog box and hit "Insert."
After insert video into PowerPoint, you can resize and move it instantly anywhere on the slide for enhanced visual balance. You also have the option to refine playback settings on PowerPoint to further enhance the presentation. You can add a poster frame, have the video play automatically, or repeat the video for non-stop playback. You simply have to choose the video and verify the options present in the “Video Tools” tab in the menu.
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Pros and Cons of Embedding a Video Link in PowerPoint
Learning how to insert a video in PowerPoint is among the first choices you have when you choose to insert videos in PowerPoint. One option you have is whether to embed or add the video link. There also exist certain restrictions with embedding the video link that you should comprehend.
Pros of Embedding a Video Link
Shrinks file size → Since the video is not embedded in the presentation, the PowerPoint file remains light in weight and easy to transfer.
Access to information on the web → Suitable for viewing videos on YouTube, Vimeo, or others without the need for download.
Always up-to-date → If the original video is updated or replaced, your presentation displays the most current version automatically.
Easy, rapid setup → It is easier to add a link to a video rather than uploading and embedding the full video file.
Cons of Embedding a Video Link
Requires an active internet connection → In the absence of stable Wi-Fi, the video will not play when presenting.
Risk of playback issues → Buffering, network lag, or banned websites will bring you to a halt.
Limited playback controls → With Respect to totally embedding videos in PowerPoint, the links have limited controls.
Broken potential links → If the original video is deleted or disabled, the aesthetic appeal of your slide is lost.
Pro Tip: To have smooth, offline playback, it's better to directly add videos to PowerPoint slides instead of using links.
Summing Up
Learning how to add video in PowerPoint is one of the easiest ways to incorporate dynamic effects into the beauty of your PowerPoint. Videos simplify concepts, incorporate visual effects, and provide the viewer with an experience they will never forget. Add video to PowerPoint presentation from the computer or embed video in PowerPoint through online sources is convenient and effective.
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Does adding video in PowerPoint 365 differ from PowerPoint 2019?
No, adding video to PowerPoint 365 and PowerPoint 2019 is the same. Use Insert → Video, choose Video on My PC or Online Video, and insert your favorite video to maximize the participation and interactivity among the audience.
Can I add a video in PowerPoint 2016 using embed codes?
Yes, you can add videos with codes in PowerPoint 2016. Go to Insert → Video → Online Video, then enter the YouTube or Vimeo embed code and click Insert to add the video onto the slide.
Why Add Video to PowerPoint Presentations?
If you add video to PowerPoint presentations, you make the slides more appealing through visuals, clarify complex points, and connect with the audience better. You give power to the story, narrate real-world demonstrations, and draw interactive memories during pitches with businesses.
How do I change playback settings after adding a video to PowerPoint?
After importing the video to PowerPoint, choose the video and click on the Playback tab. There, you choose the option to autoplay, loop the video, add the poster frame, or mute audio to customize the presentation experience.
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I'm not your typical creative; I'm an avid thinker and ideator who seeks out adventurous experiences and thrives on great challenges. My passion for bringing characters to life through motion results in captivating aesthetics and enthralling storytelling.
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